Satisfactory Academic Progress for Financial Aid Eligibility

 

Institutional Financial Aid

Evaluation of students’ satisfactory academic progress for purposes of institutionally-controlled financial aid eligibility is made annually at the end of the summer term, to determine eligibility for the following academic year. Evaluation is also made upon students’ readmittance and/or return to active status following a period of continuous enrollment status.

The receipt of institutionally-controlled aid requires full-time enrollment (twelve or more hours through the last day to drop courses without penalty as published in the academic calendar) during the fall and spring semesters and a minimum cumulative grade point average of 2.00 on work attempted toward a first bachelor’s degree in the undergraduate schools of the University. Certain institutional aid programs have higher academic and/or other requirements, which are communicated to recipients. The receipt of athletic aid is governed by NCAA rules. Institutional aid may be revoked for violations of University regulations, including its honor code, or for violation of federal, state, or local laws.

Institutional aid generally is not awarded for summer sessions. Institutional aid is not awarded beyond the eighth (fall or spring) semester; this limit is prorated for students admitted as transfer students. Students with the following transfer hours accepted for credit at Wake Forest University (for coursework completed prior to enrollment at Wake Forest University) have the corresponding remaining semesters of institutional aid eligibility: fewer than 12.5 hours: 8 semesters; at least 12.5 hours but fewer than 25 hours: 7 semesters; at least 25 hours but fewer than 40 hours: 6 semesters; at least 40 hours but fewer than 55 hours: 5 semesters; at least 55 hours but fewer than 71 hours: 4 semesters; at least 71 hours but fewer than 87 hours: 3 semesters; at least 87 hours but fewer than 103.5 hours: 2 semesters; at least 103.5 hours but fewer than 120 hours: 1 semester; 120 or more hours: 0 semesters.

A student not meeting the minimum standards of satisfactory academic progress for purposes of institutional financial aid eligibility when evaluation is done at the end of the summer term, loses eligibility for the next term of enrollment, unless the student successfully appeals and is placed on financial aid probation, which may include the approval of an academic plan. A student not meeting the minimum standards of satisfactory progress for purposes of institutional financial aid eligibility when evaluation is done at the end of the summer term, may request a mid-year review if his or her academic standing achieves the minimum standards before the next scheduled annual review.

 

Federal Financial Aid

Evaluation of students’ satisfactory academic progress for purposes of federal financial aid eligibility is made at the end of each term (fall, spring, summer), to determine eligibility for the following term. Evaluation is also made upon students’ readmittance and/or return to active status following a period of continuous enrollment status. The Higher Education Act mandates that institutions of higher education establish minimum standards of satisfactory academic progress for students receiving federal aid. Wake Forest University makes these minimum standards applicable to all aid programs funded by the federal government, and applicable to all coursework taken by a student that is applicable to a bachelor’s degree (regardless of the timing of the student’s declaration of a major or change in major), all coursework accepted or credited toward a bachelor’s degree (transfer hours, Advanced Placement hours, International Baccalaureate hours, College Level Examination Program hours, etc.), and all other coursework (graduate-level coursework, etc.) taken at Wake Forest while enrolled as an undergraduate student. Certain federal aid programs have higher academic and/or other requirements, which are communicated to recipients. The minimum standards of satisfactory academic progress for federal aid also apply to certain state aid programs, including the Need Based Scholarship for North Carolina residents.

 

To maintain academic eligibility for federal aid, a student must:

  1. Complete the requirements for a bachelor’s degree within a maximum number of hours attempted of 180 (including transfer hours, Advanced Placement hours, International Baccalaureate hours, College Level Examination Program hours, etc.). During a semester in which a student drops courses or withdraws or begins continuous enrollment status, the maximum number of hours attempted includes those hours attempted as of the earlier of (1) the withdrawal or continuous enrollment status effective date, or (2) the last day to drop a course without penalty (as published in the academic calendar).
  2. Pass at least two-thirds of those hours attempted in the undergraduate schools of the University (including transfer hours, pass/fail courses, and hours attempted as a visiting or unclassified student). Incompletes count as hours attempted, unless from a non-credit course. Audited classes do not count as hours attempted. During a semester in which a student drops courses or withdraws, hours attempted includes those hours attempted as of the earlier of (1) the withdrawal or continuous enrollment status effective date, or (2) the last day to drop a course without penalty (as published in the academic calendar). For purposes of this policy, hours attempted also include all instances in which a course is repeated.
  3. Maintain the following minimum cumulative Wake Forest University grade point average on all hours attempted in the undergraduate schools of the University (including courses with a grade of incomplete):
for hours attempted:a minimum cumulative grade point average of:
fewer than 301.60
at least 30, fewer than 601.70
at least 60, fewer than 901.80
90 and above1.90

 

The Wake Forest University grade point average calculation excludes pass/fail courses. In cases where a student repeats a course for which he or she received a grade of C- or lower, the cumulative grade point average is calculated by considering the course as attempted only once, with the grade points assigned reflecting the highest grade received. However, this provision does not apply to any course for which the student has received the grade of F in consequence of an honor code violation. During a semester in which a student drops courses or withdraws, all graded hours attempted in the undergraduate schools of the University includes those graded hours attempted as of the earlier of (1) the withdrawal or continuous enrollment effective date, or (2) the last day to drop a course without penalty (as published in the academic calendar).

The policy on satisfactory academic progress applies only to the general eligibility for aid consideration. There are other federally-mandated requirements a student must meet to receive federal aid. For instance, certain federal loan programs also require either the passage of a period of time or the advancing of a grade level between annual maximum borrowing, regardless of general eligibility for aid. Other general student eligibility requirements for a student to receive federal financial aid are listed at www.ed.gov.

 

Federal Aid Warning Status

A student not meeting the minimum standards of satisfactory academic progress for purposes of federal financial aid eligibility when evaluation is done at the end of each term (fall, spring, summer), is placed in financial aid warning status for the following term of enrollment. The financial aid warning status lasts for one term of enrollment, during which the student may continue to receive federal student aid funds. A student still not meeting the minimum standards after a term in financial aid warning status loses eligibility, unless the student successfully appeals and is placed on financial aid probation, which may include the approval of an academic plan.

 

Appeal Procedure

Denial of aid under the policies for institutional and federal aid may be appealed in writing to the Committee on Scholarships and Student Aid and mailed to P.O. Box 7246, Winston-Salem, NC  27109-7246, or delivered to the Office of Student Financial Aid, Reynolda Hall Room 4. A student’s request must include information regarding why the student failed to maintain satisfactory academic progress, and what factors have changed that would allow him/her to demonstrate satisfactory academic progress at the next evaluation.

The Committee may grant a probationary reinstatement to any student, upon demonstration of extenuating circumstances documented in writing to the satisfaction of the Committee. Examples of extenuating circumstances and appropriate documentation include, but are not necessarily limited to the following:  injury or illness of the student or immediate family members – statement from physician that injury or illness interfered with opportunity for satisfactory progress; death in family – statement of student or minister; temporary or permanent disability – statement from physician. During a probationary period, students may continue to receive aid. Reinstatement after probation can be made only after the student has received credit for the appropriate percentage of work attempted with the required cumulative grade point average.

10/2013